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Testimony
Prepared for Delivery
by
WILLIAM C. THOMPSON, Jr.
COMPTROLLER, CITY OF NEW YORK
Before the
Charter Revision Commission
Columbia Presbyterian Hospital
650 West 168th Street
Washington Heights, N.Y.
July 24, 2003
Good evening, Honorary Chairwoman Norat, Chairman Macchiarola, and
members of the Charter Revision Commission. Thank you for the opportunity
to testify today.
For months, this commission has been deliberating over major revisions
to New York City's Charter, namely the elimination of electoral
primaries through the adoption of a non-partisan election system,
and reform of the City's procurement system. In May, I testified
before this Commission regarding both issues.
Since then, the Commission's staff has put forward a series of
recommendations covering both topics. I have deep reservations regarding
their recommendations because if implemented, they would do a great
disservice to this City and its citizens.
I would first like to discuss procurement reform. The system by
which the City does business with vendors is a critical cog in the
process by which it serves its citizens. Sound, efficient procurement
practices are important tools in the delivery of vital services
to people, communities and businesses, and we must be vigilant in
finding and correcting flaws to the system. It is not, however,
a perfect system. Indeed, as I testified in May, it contains critical
flaws.
To that end, my staff has been working with the Mayor's Office
of Contracts to develop administrative improvements to the contract
system. I also joined with the City Council leadership in forming
a Joint Advisory Committee on Procurement Reform to address the
need for better procurement procedures.
The group, which included leaders from the not-for-profit and for-profit
communities, identified a series of ways that the City can easily
improve access to information and how contracts are processed. Our
recommendations include specific technology improvements and measures
such as the inclusion of milestone tracking statistics in the Mayor's
Management report to help identify contract delays.
I look forward to continuing this type of effort, and I remain
committed to improving the procurement process through administrative
measures and legislative recommendations.
However, I am deeply troubled by several of the recommendations
for revisions to the Charter that the staff included in the report
released June 26.
In particular, I take issue with the staff's recommendation regarding
the registration of contracts. Specifically, the staff is recommending
"adding to the Comptroller's registration powers the ability
to make a one-time request for additional information from a procuring
agency. The staff also proposes amending the Charter's registration
section so that if the Comptroller fails to act within the specified
time frames, the Mayor may take the necessary payment steps."
Despite this innocuous-sounding language, what the staff is proposing
would actually devastate the intricate and carefully calibrated
system of checks and balances between the Mayor's office and the
Comptroller's office in the review and approval of the City's contracts.
The system is meant to safeguard the integrity of the bidding process
and the awarding of contracts. As proposed, these changes would
gut that system.
Allow me to explain. The Charter specifies that a contract may
not implemented until it is registered by the Comptroller. The Charter
requires the Comptroller to register, refuse to register, or object
to the registration of a contract within 30 days of its being filed
The Commission's staff stated that the Comptroller's Office occasionally
returns contracts for reasons not covered under the refusal to register
section of the Charter. However, the Commission's staff is confusing
the issues.
Contracts are returned to agencies when they are incomplete or
lack documentation required by various contracting statutes and
rules. Therefore, the decision to register, or not, does not have
to be made. For example, contracts are often submitted to the Comptroller's
Office without a current VENDEX filing, or with serious integrity
problems concerning a contractor that have not been addressed by
the agency. At other times, contractually required insurance is
not in place or the Mayor's Office of Management and Budget has
not given approval to the agency to expend funds. There are other
examples as well, but the point I am making is that in those scenarios,
the Comptroller's office only recourse is to "return"
the contract to the agency. The return of the contract prevents
an incomplete contract from becoming legal by being "deemed
registered" after 30 days.
The Commission staff is proposing a reform that would empower City
Hall to do an end-run around this important checkpoint. According
to its report, the staff recommends that, should the Comptroller's
office return the contract to the Mayor's office without registering
it, the Mayor's office would have the power to essentially bypass
the Comptroller's office and register the contract. This would simply
be a terrible idea, with potentially disastrous consequences for
the City.
A recent example makes the case. In 1999, the Comptroller's Office
requested that the Administration for Children's Services (ACS)
provide performance evaluations of foster care contractors whose
contract extensions or renewals had been submitted for registration.
The request was made following a number of serious instances of
abuse and mismanagement in the foster care system.
The Comptroller's office was seeking to ensure that contracts with
poor-performing foster care providers would not be renewed without
appropriate safeguards in place,
as required by the Procurement Policy Board Rules.
However, ACS initially refused to provide the evaluations, arguing
that the Charter and Procurement Policy Board rules did not require
their submission. The agency also argued that the Comptroller's
office had no authority to refuse to register unsatisfactory contractors.
When the documents were finally made available, they revealed numerous
problems involving the people and organizations entrusted by the
City to care for one of the city's most fragile populations.
Without the perseverance of the Comptroller's office, the problems
would not have come to light. The fact that the Comptroller's staff
had to fight to gain access to the documents is simply unacceptable.
As part of the process of properly registering a contract, it is
only logical that the Comptroller's office should have access to
all necessary information and documentation about the process by
which the contract was awarded to a given vendor. This is simply
a matter of common sense.
To rectify this problem, a Charter revision should formally empower
the Comptroller's office to request documentation, and then reject
contracts if it is not provided. This would codify into law an authority
that would provide a critical service to the City. And it would
be not be without precedent. As I said in my May testimony, this
is a power that the New York State Comptroller already possesses.
Unfortunately, while the staff recommendation appears, at least
on the surface, to rectify this problem, that is not actually the
case. The report recommends that the Comptroller's office be given
the power to make a one-time request for additional "information"
-- but it also would give the agency in question the ability to
simply reject that request. This would clearly be a step backwards.
Two other recommendations in the staff report are troubling. The
staff proposes that Section 310 of Chapter 13 of the charter be
amended. The new language states that the Mayor has ultimate responsibility
and power to procure and administer the contract. That language
could form the basis for an argument that the City Council no longer
has the authority to pass legislation impacting contracts and procurement
in the City. While I do not believe that such an argument would
ultimately prevail in the courts, it should be removed so that there
is no question about the Council's authority in this area. Likewise,
the proposed language removing VENDEX and its detailed requirements
from the Administrative Code is unnecessary, as the Council has
always worked with both the Administration and the Comptroller's
Office on reform initiatives we have proposed to them. There is
no reason for that balance of power to be changed through this commission's
work.
In other words, time and again, the staff, using this false promise
of greater "efficiency" and "flexibility", is
proposing so-called reforms that would actually gut the Charter's
system of checks and balances by centralizing far too much power
in the Mayor's office. This would be a gross violation of the spirit
of the Charter, and I call on this commission to reject the recommendations
of the staff.
Now let me briefly turn to non-partisan elections. The Commission's
staff has also recommended that the City end the role of political
parties in City-wide elections, a recommendation that was as pre-ordained
as it is poor public policy. As I testified in May, I am opposed
to the elimination of primaries and the imposition of a non-partisan
election system.
My reasoning is fairly straightforward. The New York City Charter
is an immensely important document; it is the blue print by which
the City governs itself. Any changes to that blue print must not
be undertaken lightly or for the sake of political expediency. And
any contemplated changes must, by their nature, possess both an
inherent logic and the support of the people of this City. Non-partisan
elections possess neither.
New Yorkers are not clamoring for the elimination of our present
primary system - not the public, not the press, not our city's diverse
and respected civic organizations. Indeed, the silence on this topic
has been deafening.
And the proponents of non-partisan elections have not made a convincing
case that this is a debate worth having, given the numerous other,
more important civic issues that this City must address, such as
education and the ongoing fiscal challenges.
I continue to call on this Commission to put the public's most
pressing needs first.
Thank you.
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