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New York City Comptroller William C. Thompson, Jr. today issued an audit finding that the 18 Community Boards in Brooklyn have largely complied with City purchasing and inventory procedures.
“Overall, Brooklyn’s Community Boards have done a commendable job following the City’s rules pertaining to purchasing and inventory,” Thompson said. “While there is room for improvement, I am glad to see that in large measure the Boards are in compliance.”
The audit – which can be viewed at www.comptroller.nyc.gov – covered Fiscal Year 2006.
Thompson said the Boards generally adhered to applicable Comptroller’s Directives, Procurement Policy Board (PPB) rules, the Procedural Guidelines for Community Boards, and the Department of Investigation Standards for Inventory Control and Management.
In addition, Thompson noted that imprest fund purchases did not exceed $250; imprest fund checks had the required authorized signatures, designated specified payees, and bore the inscription “void after 90 days”; imprest fund bank accounts were appropriately reconciled; and, all major equipment items were on hand.
The examination of the Boards’ Other Than Personal Service expenditures disclosed no major instances in which monies were improperly used.
However, auditors detected only minor instances in which the Boards did not comply with certain purchasing and inventory procedures, and so made 24 recommendations to address those weaknesses.
Among the recommendations: miscellaneous vouchers should be used only for purposes that are allowable by a Comptroller’s Directive; complete and accurate inventory records should be maintained; certain cell phone charges should not be paid for by the Boards; and, the Boards should use less expensive cell-phone plans and stop the practice of making personal calls.
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